Security and Privacy Policy
Privacy and security of all information is an essential and important policy of Officials-for-Sport.com Ltd. We always take every reasonable effort to protect the personal information of everyone who uses our service.
Security
Officials-for-sport.com Ltd (known as officialsforsport.com, whostheref.com, whostheumpire.com) provides online software and data storage for the purpose of managing sports officials and their appointment to fixtures. This Service is provided through our websites known as WhosTheRef.com and WhosTheUmpire.com. These websites are secured using 256-bit encryption provided by Thawte.
All employees of officials-for-sport.com Ltd, or contractors, or other third parties are contractually obliged to be familiar with and comply with the principals of the UK's Data Protection Act 1998.
Physical Security
The websites and associated databases are hosted at secure and professional facilities within the UK.
The administrative offices of officials-for-sport.com Ltd are never unattended whilst unlocked and visitors are always accompanied. Our internal IT systems are controlled by strong passwords and fingerprint recognition technology. Our network is protected by a firewall and PC's have appropriate anti-virus and anti-malware measures installed. All paper containing personal information is shredded.
Electronic data that is sent to us for uploading is destroyed once that task has been completed.
Privacy
In the context of our relationship with you the Customer, officials-for-sport.com Ltd are a Data Controller.
In the context of you the Customer making the Service available to your users, officials-for-sport.com Ltd are a Data Processor.
In either case, officials-for-sport.com Ltd commit to:
- Never sending bulk or unsolicited emails unless required to do so for the satisfactory administration of the Service.
- Never sharing your information with another organisation without your or your user's permission save to the extent it is obligated to do so by Law.
We may from time to time contact you or your users to notify you or your users of matters relating to the Service such as new functionality, services or enhancements.
Cookies
A cookie is a small file which stores data on your device. The public pages of the officials-for-sport.com Ltd websites use cookies to analyse user's behavior for example which pages have been visited. Within the public pages of the websites, we do not use cookies to personally identify the user.
When using the Service, cookies are used to facilitate and enhance the user's experience of the Service. The Service will not operate successfully if cookies are disabled.
We do NOT use cookies for marketing purposes or for collecting personal information.
Your Own Privacy Policy
It is likely that your organisation is required to register under the Data Protection Act 1998 (or equivalent) as a Data Controller and have a suitable Privacy Policy in place. Your organisation's Policy can be made part of the authentication process in that your users must acknowledge they have read your Policy before proceeding. Your own Policy can be made available online.
Controlling Personal Data
The minimum personal information required for most users to use the Service is their email address. However additional information is desirable in order for the user to gain maximum benefit from the Service. Users have control over which personal information is available to other users. However selected information is always available to Appointers and Managers within the user's organisation(s).
The Service facilitates the sharing of personal information with other organisations, this is for the purpose of appointing official's to fixtures within another organisation. Your own Privacy Policy should explain this to your users. We may share your user's email address and/or mobile number with third parties for the purpose of delivering email or SMS messages. Your users may opt out of receiving SMS messages.
Passwords are encrypted prior to leaving the user's computer and are never stored in a human readable format. Users can store and request a password reminder, but as passwords are not stored in plain text they cannot be retrieved.
Information Collected By Us
Officials-for-sport.com Ltd collect and store information for the purpose of enhancing the security of the Service and analysing user's behaviour in order to enhance the operation of the Service.
This information includes:
- A record of every attempt, successful or otherwise, to log into the Service
- A record of password changes
- The URL of each page accessed
- A record of every CREATE, UPDATE or DELETE command used on the database
- A record of all emails generated by the Service
These records may include:
- Data that identifies the user
- The IP address of the user's device
- Data that identifies the user's ISP
- Data that identifies the user's browser
- The date and time of the user's action
General
Officials-for-sport.com Ltd may change this policy from time to time in accordance with the Subscription Agreement by updating this page and you should, therefore, check this page at www.whostheref.com/privacy.php or www.whostheumpire.com/privacy.php from time to time to ensure that you are happy with any changes (we will notify you separately in writing of any significant changes to this Privacy Policy).
Data Protection
Officials-for-sport.com Limited are registered with the ICO in accordance with the Data Protection Act 1998Registration Number: Z3021830.
Our staff are trained to be aware of and to comply with the principals of the Data Protection Act. Our relevant contractors and / or third parties are obliged to comply with the Data Protection Act.